My WebSpace - Add a Contact Group
This document explains how to add contacts to a group.
My Groups
You may wish to make your files available to a customized "group of users" rather than to individual users or to the entire "Public". Contact Groups are a convenient way to organize groups of users that need to access the same
files.
By granting the "Group" permission to access a file or
directory, you allow every user in that group to access it. You can also add and delete people in the group without having to adjust your permissions.
To Add a New Group:
- Click on the "Contacts and Groups" link under Utilities to show
your existing contacts and groups.
- Click the "Create Group"
button on the top toolbar.
- Type the name you wish to give this group into the "New Group Name" text box.
- Click "OK".
- Once you return to the Contact Group's properties page, click
on the "Add New Members" button in the top toolbar.
- Find the users you wish to add to this group using Find Users or, if
available, choose users from your current list of Contacts (your Operating System's multi-select functionality will work).
- When you are finished, click the "OK" button. Click on the
"Add New Members" button as many times as you need to add additional users to your group. Once completed,
click the "Back" link at the top of the page.
To Add or Remove Users to/from an existing Group:
- Click on the "Contacts and Groups" link under Utilities.
- Click on the name of the Group to which you wish to
add or remove users.
- You can delete any of the existing users from the group by clicking on the "delete (X)" icon located to the right of the user's name.
- Or to add a new member, click on the "Add New Members"
button and find and add the users you wish to add to this Group.
- Once finished with the "Group" changes, click the "Back" button twice to return to your Contacts and Groups screen.
To Delete an Existing Group:
- Click on the "Contacts and Groups" link under Utilities.
- Click on the "delete (X)" icon next to the group you wish to delete.
- Click Back.
To password-enable a Group Ticket, or edit a Group Ticket's password:
Password-enabled groups can only be used in conjunction with My WebSpace - Creating a Ticket for a Directory.
Specifically, if you would like to share a directory with My WebSpace and/or non-My WebSpace users, you
may share the directory by creating a ticket. By password-enabling the ticket, you can further limit the users accessing the directory by requiring a password be entered before access to a directory is granted.
If password-enabling a ticket, you must provide other users with the password to this ticket. Once those users receive and click on the ticket link, they must enter
the password before gaining access.
- Click on the "Contacts and Groups" link under Utilities.
- Click on the name of the Ticket (located in your Groups Listing) that you wish to password-enable.
- Click on the "Change/Set Group Password" button.
- Check off the "Password Enable this Group" check-box.
- Enter a password into the "Change this Group's Password"
field and confirm this password in the "Confirm the New Password" field.
- Click on the "Change Password" button. Note that once the ticket
is password-enabled, you will see "Assigned" which represents the status of password-protection.
The actual password will never be displayed. Therefore, if you forget the password, you must change it in order to regain the correct password.
- Once finished with the Group changes, click "Back" until you
return to your Contacts and Groups screen.
To expire a Group or Ticket, or edit or retrieve a Group or Ticket's expiration date:
A group or ticket's expiration date is used to limit access to files and directories through a particular date. You may set the expiration date of that group or ticket, so that at some point in the future, the members of that group or ticket no longer have access to any file or directory to which they have been previously granted access. This is beneficial because you do not have to know all the files and directories associated with that group or ticket in order to stop others from accessing them.
- Click on the "Contacts and Groups" link under Utilities.
- Click on the name of the Group or Ticket you wish to expire.
- Click on the "Change/Set Expiration Date" button.
- Check off the "Enable Group Expiration Date" button.
- Fill in the specifics for the expiration date.
- Click on the "Change Expiration Date" button.
- Once finished with the Group changes, click "Back" until you return to the Contacts and Groups screen.
