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My WebSpace - File Versioning

This document explains file keeping track of file changes using versioning.

File Versioning

The Versioning function in My WebSpace is a useful way to keep track of the changes made to any file. Versioning is particularly useful for any file with multiple users making changes because it allows you to keep previous copies of a file each time it is saved.

When you turn on the Versioning option for a file, My WebSpace automatically keeps a copy of each file that is updated. If you, or another user, edits your file and saves the changes made, Versioning allows you to go "back" to the older copy before the changes were made, providing an automatic backup for overwritten files.

Versioning also includes the ability to Checkin and Checkout a file. This functionality allows you to make multiple edits to a file for which versioning is on, without saving multiple versions of that file to My WebSpace. In this manner, you can control exactly which versions are saved in a file's history. For more information about this function, refer to My WebSpace - Using the Checkin/Checkout Features.

To turn Versioning on or off:

1. Navigate to the file for which you wish to turn on versioning.
2. Click on the Manage icon for the respective file.
3. Next to the "Versions" Link, select the correct option in the on/off drop-down option to turn versioning on or off.
4. Click "Back" to exit the Manage File screen.

To view an older version of a file (only applicable if versioning is On):

1. Navigate to the file for which you wish to view.
2. Click on the Manage icon for the respective file.
3. Click on the "Versions" link. The Versioning window displays each "stage" of an evolving document: Version 1, Version 2, etc.
4. Simply click on the version number of the file you wish to view. Note you will only be able to view the file and will not be able to edit it.

My WebSpace also allows you to copy any version of your file, thus re-creating your file at any stage in its history when changes were saved.

To regain an older version of a file:

1. Navigate to the file you wish to restore.
2. Click on the Manage icon for the respective file.
3. Click on the "Versions" link. The Versioning window displays each "stage" of an evolving document: Version 1, Version 2, etc.
4. Click the "Make a Copy" icon to the right of the file name and specify a destination path for the new copy. 
5. To rename the file, change its name in the Destination text box and click on OK. The copied version now appears in the current directory listing.